"I read the news today oh boy, the Government lost a computer disc, it contained 7 m families details on child benefit."

 

Were you effected by this? Imagine if these government disks got into criminal hands, think of the damage that could have been done to individuals in terms of identity fraud or worse. But what if it was your Company’s information that was lost?

 

To view a demo of Oracle IRM, click here

 

There have been many cases over the last 12 months where either a government department or a company has lost sensitive information. Look at the Ferrari and Mclaren instance in Formula 1 last year. Ferrari could have lost competitive advantage if Mclaren had used the technical information in their own plans. Think about Coca Cola or Kentucky Fried Chicken losing their secret receipes.

 

What sensitive information does your company have? Do you hold information on Clients/Customers that is governed by the Data Protection Act? What about Trade Secrets, Merger & Acquisition information, Research & Development projects or ‘Blue Sky’ plans? These are all examples of information that could give your competitors advantage if it fell into the public domain. But, think about internal information as well, Board Communications, Financial Plans, HR documents and processes.

 

 

 

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Does your company protect this sensitive information? Is it protected between departments or once it leaves the company domain on a USB memory stick or attached to an email? All of this information should be protected both within your organization and once it leaves the confines of any company based security model.

 

Oracle’s Information Rights Management (IRM) software could help your company protect it’s sensitive information both internally and externally by tracking all copies of

information even beyond the company network.

 

IRM allows you to seal documents or emails containing confidential or sensitive information. For an end-user to access this information all they need is to be associated with the correct policy and these rights can be revoked at any time to handle swift departures. There are no passwords or encryption keys to be learnt by the users, all that is required is a piece of desktop software to unseal the document.

 

Policies can be created for departments or groups of documents, users and groups of users can then be assigned the appropriate access. You can control read, edit, print, and copy/paste access as required and a full audit trail is kept allowing you to monitor who is accessing or attempting to access which documents. You also set an offline time period to control how often synchronization with the IRM Server takes place. For highly sensitive documents this could be set to as little as 5 minutes which would mean no offline access.

 

IRM works with generic documents and is compatible with all versions of MS Office and Adobe Reader and other desktop software. Integration with Outlook, Notes, Groupwise and Blackberry to allow emails to be sealed.